2026 Mileage Reimbursement Calculator

How to use this reimbursement estimate

Enter the business miles and the rate used by your employer to estimate the payment. The IRS mileage rate is a useful comparison point, but an employer may use a different policy, a fixed amount, or a separate approval process. Confirm the applicable rate and eligible trip rules before submitting an expense report.

1. Check the travel policy or ask your employer which rate and date range apply.
2. Separate trips by the date driven if your policy follows different rates during the year.
3. Keep the mileage log and supporting receipts together with the expense report.

For example, 500 miles at 76¢ per mile produces an estimated reimbursement of $380.00. The tool only performs that multiplication; it does not decide whether the miles qualify as business miles or whether the payment is taxable.

When trips span both 2026 rate periods

If an employer uses the IRS business rate as its benchmark, 300 miles from January through June would be $217.50 at 72.5¢ per mile, while 300 miles from July through December would be $228.00 at 76¢ per mile. Enter each period separately when the applicable rate changes. For a custom employer rate, use the rate stated in the policy instead.

What this estimate does not include

This page calculates miles multiplied by a cents-per-mile rate. It does not add parking, tolls, lodging, meals, or other expenses. Those items may need separate lines and receipts under your employer's policy. It also does not determine tax treatment; an accountable plan and other reporting rules depend on the facts of the payment.

Next steps

Need the supporting record? Use the mileage log templates. Need to record trips as they happen? Open the mileage tracker. For the rate sources and calculation boundaries, read the method and sources page.

Is mileage reimbursement taxable?

Tax treatment depends on the employer's plan and your circumstances. An accountable plan generally requires a business connection, timely substantiation, and returning excess amounts. Do not assume that using the IRS rate alone makes a payment tax-free. Ask your employer or a qualified tax professional how the payment should be reported.